System Structure Business Management Sales Service Applications Automotive Lawn Garden Small Engine Tractor Industrial

System Structure

Outlined below within our system's structure are many of the generally accepted (common) business practices, procedures and methods our systems provide:

Please notice that OUR structure outline begins with the Sales Management functions of the business and NOT the "back office" functions of the business.

Why? BECAUSE IF THERE ARE NO SALES, NOTHING ELSE MATTERS.

Yes, we have integrated accounting but it is a function that is only needed AFTER a sale is made.

Sales Management

Sales Forms (one time "demand" forms transformable without retyping)

Layback (layaway - rental)

Pick List (parts or merchandise)

Work Order (Delivery Order)

Order (Sales Order)

Quote

Estimate

Invoice

Proposals (multiple invoices and purchase orders against one "Job")

Estimates

Jobs

Work Orders

Tasks

Invoicing

Inventory Management

Stocked (Tracked Inventory)

Non-Stocked

Ordered For Immediate Sale

Phantom Inventory (Labor)

Inactive

Purchase Orders

Restocking

Immediate Sale

Proposal Jobs

Above is an example of a non-stocked "inventory" item with an "extended description" that prints out as a check list for the technician.

Above is an example of a stocked and tracked inventory item without an extended description.

A "unique" extended description can be entered into the "line item build form". The "line item build form" "calls" this form to "get" inventory items to use as line items in a Sales Form.

Accounting

General Ledger

Trial Balance

Profit And Loss

Income Statement

Account Review

Accounts Receivable (with/without accounting)

Statements

Collection

Open Sales Forms/Layback/Rental

Open Sales Form Lists

Open Sales Form Statements

Open Sales Form Revenue Reconciliation

Finance Charges

Accounts Payable

Cash Forecasting For Payment

Bill Selection For Checks

Sales Marketing

Mailing Labels

Customer Lists

Import/Export

Time Management

Activity

To Do

Appointments

Tasks

Resource (Service Bays, Rooms, Equipment etc...)

Payroll

Employee Management

Reporting

Checking

Writing

Reconciliation

Bill Paying

Reporting

100's of reports are possible using "report setup dialog boxes".

Typical Standard Hardware configuration for KwikSALES#^TM Business Manager Software.

Service Shop Retail and Service point of sale hardware - can be set up in different hardware sets depending on your needs. The simplest and most common one, if you are setting up strictly for business use, is shown in the diagram below.

Our staff at KwikSYSTEMS^TM Associates can design a hardware system that will work well for your special needs.
All of our systems are designed to be network enabled if required.

Barcode scanners - Hand held bar code scanners are easily connected to the system using what is known as a key board wedge adapter. It simply connects the scanner between your keyboard and computer. Some scanners come with a wedge adapter and others require a separate wedge adapter. Be sure to check for the type of connector needed for your particular setup.

Receipt Printers - Receipt printers must be checked for compatibility to the program being used. Call for details or read the help menu for specifications. Receipt printers are connected to the parallel port or to a serial (COM) port depending on the system. Most of our systems are not used with a receipt printer and the cash drawer is hooked to the serial (COM) port.

Standard Printers - Standard printers of a variety of formats can be used. Laser printers work well for volume reports such as sales, accounting reports and also for demand reports such as work orders and invoices and are the lowest cost to operate. All standard printers must be connected to a parallel port with their appropriate driver installed.

Cash drawers for POS systems - If your cash drawer is connected directly to your receipt printer, when a receipt is printed the cash drawer opens. If your cash drawer is connected to a serial (COM) port when a payment is taken in the Sales Form, the cash drawer opens.

Computer - a standard computer can be used with the following specifications or newer.

1500 MHz CPU (Higher speeds recommended)

512 MB Ram (1024 MB Ram or more recommended)

40 GB Hard Drive (100 GB or more recommended)

56 K Fax Modem and/or DSL (For inventory ordering and report sending)

Ethernet Network Card (On Network for multiple users) (Peer-to-Peer for small networks)

CD-Rom

Keyboard, Mouse and 17 Inch (minimum) Monitor (using 1152 x 864 resolution recommended).

USB2 Jump Drive and/or internal CD-R (For Back-Up of your system and data)

2-4 Printer Ports (one for each printer)

Laser Or InkJet Printer ( For standard reports)

Laser or Ink Jet or tractor feed dot matrix Printer (For Labels)

Receipt Printer (For Small Receipts - cash register style POS systems)

Additional Software Requirements- Operating System
Windows 95/98se/NT/2000/Me/XP.(Latest editions shown bold recommended.)

KwikSYSTEMS^TM Associates software will operate on Windows NT 4.0 service pack 6a or newer and can be used for a multiple operator network and will not hang or get stuck with proper use.
KwikSYSTEMS^TM Associates software will be reliable with a premium quality power (true UPS installed) and will out perform our competitors. We recommend WinFax Pro as a Faxing utility application. We can add our own integrated faxing utilities right into our applications for an up-charge. See the separate help screen about special printing and printer drivers from the help menu.

** Windows, 95, 98, Win2000, Me, XP and NT are trademarks of Microsoft Corporation**

Please send comments about this website to ksasales@machlink.com

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