Payables - Write a Demand Check

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Payables - Write a Demand Check

To write a single "Demand" check, select Checking (Demand) from the Menu Tree Menu or from the Windows Drop Down Menu and then Write a Check . Or click on the icon and the Accounts Payable Check Setup form is displayed.

Write a Check provides the ability to write a check "on demand" e.g. any time.

The default checking account and next check number are displayed.

Change the checking account by entering a new account or using the ellipsis button to select an account. If necessary, you can also enter a different check number.

Press the Ok button to complete the form. The Check Form is displayed.

The Check Form is a multi-page form with tabs identifying the check and the distribution for this check. If not already displayed, select the Check tab to display the checkform.

The Check tab displays the check number and allows for entry of an invoice number, date, payee, and a memo or purpose for the check. Also, there is an indicator as to whether or not the check is to be printed. Check the box if the check is to be printed. If the box is not checked, the check is entered as a pre-written check and no check is printed.

After completing the check, select the Distribution tab. A table showing the distribution for this check is displayed.

An initial distribution is entered by the system. If there is no further distribution and no changes to the initial distribution required, press the Ok button to complete the check.

To modify the distribution, press the Change button. To add to the distribution, press the Insert button. In both cases the Invoice Distribution Form is displayed.

Note: To complete the form the Distributed amount MUST match the Invoice Amount indicating that the check is fully distributed.

The Invoice Distribution Form is used to describe how the invoice or check is to be distributed to General ledger.

Enter an Account Number or use the ellipsis button to select an Account Number. This Account Number is the expense account for most purchases and the inventory account for inventory items.

If this distribution is for an inventory item, enter the item number. If not previously received, you can check the Apply to Inventory box and the item will be received into inventory.

Enter the quantity and amount, and then press the Ok button to complete the distribution.

Repeat this process until the check is fully distributed.