Payables - Pay Bills

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Payables - Pay Bills

Paying bills is the process of selecting and batch generating checks for paying previously entered bills (payables).

To pay bills, select from the Menu Tree or Drop Down menu, Bookkeeping then Payables and then select Pay Bills. First you will Select Bills to Pay and then batch Print Checks for them.

Select Bills to Pay List:

Select Bills to Pay displays a table listing all unpaid bills. Initially all bills are displayed as unselected.

To select a bill to be paid, use the cursor movement keys or the mouse to highlight a bill and then press the Select for Check button. To unselect a bill, highlight the entry and press the Unselect button. When you have selected all bills to be paid for this batch, press the Close button to complete the batch selection process. Then select Print Checks to print the selected checks.

Print Checks For Selected Bills (Invoices):

Note: Before selecting the Print Checks menu item, be sure to load check stock into the printer.

Selecting Print checks causes the Accounts Payable Check Setup form to be displayed.

The default checking account and next check number from the Company control file are displayed.

Change the checking account by entering a new account or using the button to select another account that is designated as a Checking account. If necessary, you can also enter a different check number. However, if you do enter a different check number, be sure and go to the Company control file and "reset" the Next Check Number: as required.

Press the button to complete the form. Checks will now print for the selected bills/invoices.

Ask to apply Transactions To G/L dialog box:

Press the button to apply the transactions to the G/L.