Payables - Maintenance

Payables - Maintenance

The Payables Maintenance menu includes procedures for clearing and updating statistical accumulators, printing year end reports, and purging historical data.

Clear Quarterly Accumulators

Clear Quarterly Accumulators shifts the quarterly accumulators and clears the current quarter accumulator in the vendor file.  These statistical accumulators keep track of the total payments to a vendor and are printed on the Vendor Usage Statistics report.

Print 1099 forms

Prints form 1099(misc) for vendors indicated to have 1099 forms.

NOTE: This procedure must be run before clearing annual accumulators.

Clear Annual Accumulators

This procedure clears the annual accumulators for each vendor.

NOTE: This procedure should NOT be run until after printing 1099 forms.

Purge Paid Bills

Selecting Purge Paid Bills displays a form requesting a date and then purges all paid invoices with a check date equal to or order than the date specified.