Checkbook - Write a Check (Demand)

 

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Write a Check (Demand) checkbook entries includes the ability to write "one-off on-demand" checks and the ability to "distrubute" the transactions for which the check(s) "cover/pay" to "off-setting" journal entries.

 

To make checkbook entries, select Bookkeeping from the Menu Tree Menu or the Windows Drop Down Menu, then select Checking, and then select Write A Check.

KwikSlsAccountsPayableCheckSetUp1

All 3 fields shown above are "defaulted" by the system or you can use the ButtonSelect1 button for a different than default A/P Account Selection:

KwikSlsChartOfAccountsMaintenance1

Select the appropriate account Item by double left clicking on that account record in the browse list or scroll to the desired account record and press the ButtonSelect1 button to fill the A/P Cash Account field information.  

NOTE: Thus you can have more than one General Ledger Account to track more than one checking account.  However, those checking accounts can only be at the one bank listed in the Company Default record. 

 

Use the ButtonSelect1 button for Date Range Selection:

CalendarSelect1

 

You will be returned back to the Accounts Payable Check Setup Form:

KwikSlsAccountsPayableCheckSetUp1

 

Press the ButtonOK1 button and the Write A Check Form will display...

KwikSlsCheckingAddCheckRecord1

Select "Print this Check" as shown if you need to print this check. 

 

Press the  button to select the Vendor to pay. 

KwikSlsSalesVendorSelectTable2

Select the appropriate Vendor by double left clicking on that Vendor's record in the browse list or scroll to the desired Vendor record and press the ButtonSelect1 button to fill the Pay To The Order Of: information. 

 

Press the Check G/L Journal Entry Distribution Tab:

KwikSlsCheckingAddCheckDistributionTab1

Double left click on the distribution line item and

 

The distribution record Window is displayed:

KwikSlsCheckingAddCheckDistributionForm1

Check "Apply to Inventory" if applicable.

 

Use the ButtonSelect1 button to make an Inventory Distribution Item selection. 

KwikSlsInventoryActiveNonStockSelectTable1

Select the appropriate Inventory Item by double left clicking on that Inventory record in the browse list or scroll to the desired Inventory record and press the ButtonSelect1 button to fill the Distribution Item field information.  

 

You will be returned to the Distribution Record Form.

KwikSlsCheckingAddCheckDistributionForm1

Enter the Quantity field and Amount field information and press the ButtonOK1 button. 

 

You will be returned to the Check G/L Journal Entry Distribution Tab:

KwikSlsCheckingAddCheckDistributionTab1

Press the ButtonOK1 button to print the check.  NOTE: The check will print without a "preview" so make sure your entries are correct.